Board & Committees

Below are the current Board and Chair Members. If you would like to contact any of the people below please use our contact form and select the appropriate category. Your message will be routed to the correct board member.


Board Members

President: Mae Knowles
Vice President & Vendors/Advertising Chair: Connie Burmeister
Secretary: Joan Werla
Treasurer: Bonnie Dill
Knit-In Chair: Mary Jo Harris
Library Chair: Marijka Engel
Membership Chair: Pat Fisher
Newsletter Chair: Cynthia Robey-Duncomb
Program Chair: Barbara Rottman
Special Events Chair: Gael Boyd
Website/Communications Chair: Carrie Hafele

Committee Chairs and Individual Positions

Hospitality: Elaine Landay
Community Projects Chair: Rae Sprague
Education Chair: TBD
Publicity/Marketing Chair: Stacy Parenteau & Teresa Werhane
Knit-Aid: Heather Black & Liz Avery

Advertising and Publicity

Duties: 
  • Solicit advertising for newsletter.
  • Work with newsletter committee as needed.
  • Publicize MKG meetings and events.
  • Update website as needed.

Community Projects

Duties: 
  • Contact local organizations to schedule collection of items.
  • Advertise needs to MKG members.
  • Gather donations.
  • Distribute donations.
  • Keep records.

Facilities

Duties: 
  • Arrange and secure speakers’ needs.
  • Work with Advertising & Publicity and Newsletter Committees as needed.
  • Confirm photo and/or videotaping permission with speakers.
  • Arrange and deliver (or delegate) speaker introduction and/or book signing.

Vender Liaison:

  • Work with facility regarding room setup.
  • Arrange door prizes.
  • Secure vendors for MKG meetings.

Hospitality

Duties: 
  • Staff the Hospitality Table: Welcome meeting attendees, facilitate door prize sign-up, distribute and collect event registrations, provide directions, sell fundraising items, and distribute advertising flyers.
  • Show and tell: Encourage participation, organize sign-up, collect project information slips.
  • End of Year Party: Arrange catering and organize the member sale (an opportunity for members to sell knitting-related items from their personal collections).
  • Organize the Brown Bag Exchange: Each October, participants bring yarn appropriate for the chosen project type in an opaque bag, then trade bags with another participant.  All participants take a bag of yarn home, knit the designated project, and bring it to the May meeting.  The person who submitted the yarn receives a project made from the same yarn.

Knit-In

Duties: 
  • Secure:
    • Location.
    • Vendors.
    • Meal menu.
  • Door Prizes:
    • Secure and wrap door prizes including name/address of donor.
    • Compile participant's names on slips for door prize drawing.
    • Arrange a distribution area.
    • Determine any other door prize drawing needs.
  • Registration:
    • Gather registrations, make assignments, and send out confirmation notices.
    • Staff registration table.
    • Prepare event packet for each registered attendee including an event survey form.
  • Facilitate flow of people from one place to another.
  • Determine room needs and setup for each including registration area and other non-teaching areas.
  • Arrange and secure speakers needs including any pre- or post-event needs (lodging, transportation, etc).
  • Appoint a vendor contact for before and during the event
  • Collaborate with Communications & Newsletter Committees to share event information

Library

Duties: 

Library Chair:

  • Physically organize library materials.
  • Perform annual inventory with assistance from Librarian.
  • Responsible for storage of library holdings and other MKG property.
  • Set up and tear down library for MKG meetings.
  • Assist librarian as needed.
  • Review library contents and discuss with the board any items suggested for removal.
  • Assist acquisitions chair with selection of new materials.

Librarian:

  • Keep records – track inventory and check-in/check-out records.
  • Assist library chair with annual inventory.
  • Send reminders to members who have checked out items before each meeting.
  • Provide updated inventory lists at meetings for members to reference as needed.
  • Provide updated inventory lists for MKG website as needed.
  • Review library contents and discuss with the board any items suggested for removal.

Acquisition:

  • Review library holdings and upcoming speaker schedule, then make recommendations for purchasing new materials.
  • Send out request for bid to MKG advertisers and place orders.
  • Responsible for acquisition budget.

Membership

Duties: 
  • Prepare and distribute name tags.
  • Prepare and provide membership cards.

Programming

Duties:

  • Make and confirm agreements with speakers for monthly guild meetings and Neighborhood Knits
  • Coordinate travel, meals, lodging and ground transportation for guest speakers while in Madison
  • Facilitate booking arrangements with local shops and/or guilds to share travel, accommodation and speaker costs
  • Publicize speakers and Neighborhood Knits through newsletter (pre and post meeting), MKG website, etc
  • Prepare slides for guild meetings to promote speakers and Neighborhood Knits
  • Assist guest speaker with arrangements to display samples and/or sign books

Newsletter

Duties: 
  • Prepare newsletter and distribute to members in a timely manner.
  • Work with the board and committees or individuals as needed to secure newsletter content and mailing needs.
  • Publicize MKG meetings and events.
  • Publish meeting minutes and financial report.

Special Events

Duties: 
  • Plan and prepare:
    • Stitches bus trip
    • January Holiday Party
    • UFO (Unfinished Objects) Retreat
    • Knitting Safari
    • May Fashion Show/Potluck
    • Library exhibit and other exhibits as needed
    • Knit-Out for Knit In Public Day
    • Other special events as needed

 
 
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Feedback: web@madisonknittersguild.com 

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